A World of Advantages When You Use WebGrants

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Improved Efficiency

WebGrants automated workflows, email reminders and compliance enforcement greatly reduce the workload and overhead for our customers. Data is easily copied in the system. Submitted documents like applications can be reused and copied for subsequent opportunities. Staff can copy forms and reuse previously created documents. Whole workflows, business rules and forms can be copied, reused or altered as needed.

Enhanced Transparency

All user actions are recorded and logged. Staff can view the last edited, submitted, approved and other dates easily on all forms, documents and correspondence. An unlimited number of file attachments allows the capture and recording of important documentation and validations. A complete audit log of all user actions, submissions, approvals and other activities can be easily searched and reported upon for easily auditing compliance.

Compliance with Regulations

WebGrants configuration tool allows all client business rules, workflows and validations to be implemented and enforced by the system. When staff received an application, status report or claim in the system they can be assured that the fundamental business rules have been followed and are in compliance. For example, no required fields are left unanswered, no mathematical errors are possible, all required attachments are uploaded, all branching logic has been followed and all data types are accurately entered.

Better Decision-making

The status of all documents, grants and tasks is easily visible in the system. Automated email reminders keep everyone on task with frequent and relevant reminders. Easily generated financial reports, trending reports and action item reports are all useful features that allow users to quickly and easily assess the current situation and status of all projects. How much money is allocated, spent and unspent by fiscal year is also easily determined. Future trends, capacity and viability are easily ascertained.

Compliance with Regulations

WebGrants configuration tool allows all client business rules, workflows and validations to be implemented and enforced by the system. When staff received an application, status report or claim in the system they can be assured that the fundamental business rules have been followed and are in compliance. For example, no required fields are left unanswered, no mathematical errors are possible, all required attachments are uploaded, all branching logic has been followed and all data types are accurately entered.

Better Decision-making

The status of all documents, grants and tasks is easily visible in the system. Automated email reminders keep everyone on task with frequent and relevant reminders. Easily generated financial reports, trending reports and action item reports are all useful features that allow users to quickly and easily assess the current situation and status of all projects. How much money is allocated, spent and unspent by fiscal year is also easily determined. Future trends, capacity and viability are easily ascertained.

Increased Productivity

WebGrants automated workflows will do most of the work for you. Internal tasks are delegated to primarily only those of approval and exception routing. Routine tasks such as application acceptance, review scoring tabulation, task reminders, status report schedule enforcement, budget to actual reconciliation, validation against mathematical errors, backup documentation enforcement and other tasks are eliminated by the system. Instead of spending precious time on these mundane tasks, client staff can instead focus on the primary job of project monitoring and support.

Improved Collaboration

WebGrants supports a myriad of communication and correspondence capabilities. Hundreds of automated email alerts and reminders are sent from the system for a wide variety of reasons. Any due date in the system immediately triggers frequently reoccurring email reminders as the due date approaches. Both internal staff and external grantees can send correspondences to each other that are flagged and stored by the system. A full history of versions, communications and justifications are captured by the system that can be used on reports and easily looked up.